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Privacy Policy

1. INTRODUCTION

At Math is Art, your privacy is important to us. This Privacy Policy explains how we collect,
use, and protect your personal information when you visit our website or use our online
tutoring services.

Math is Art is owned and operated by Mr Hisar Khattak, who is the Data Controller for all
personal data collected through our services. You may contact him at info@mathisart.co.uk.

We provide mathematics tutoring for students aged 5 to 18, including GCSE re-sit learners
aged 16 to 18.

We also provide English tutoring at Key Stage 1 and Key Stage 2, focusing on reading,
writing, grammar, and comprehension skills in line with the UK National Curriculum.

Our services also include 11+ entrance examination preparation for Maths and English, which
may involve the collection of additional performance data to tailor lesson plans and monitor
readiness for the exam.

2. INFORMATION WE COLLECT

We collect personal information that you provide when you:

  • Register or enrol for classes via online forms.

  • Contact us through our website, email, or social platforms.

  • Use our live tutoring sessions or other services.

This information may include:

  • Your name and contact details (email, phone number).

  • Information about your child (age, year group, learning needs).

  • Payment details if you purchase lesson packages.

  • Any other information you submit voluntarily (e.g., messages, feedback).

For learners aged under 18, we may also collect parental/guardian details for safeguarding
and consent purposes.

3. HOW WE USE YOUR INFORMATION

We use your personal data to:

  • Provide and manage tutoring services.

  • Communicate with you about your lessons, scheduling, or account.

  • Improve our website, communications, and teaching quality.

  • Meet legal and regulatory requirements.

We do not sell or share your personal information with third parties for marketing purposes.
We only share data where required by law or necessary to deliver services (e.g., payment
processors, Zoom for live sessions).

4. COOKIES AND TRACKING TECHNOLOGIES

Our website uses cookies to enhance your experience. Cookies are small files stored on your
device that help us:

  • Analyse site traffic

  • Remember user preferences

  • Improve functionality

When you visit our website, you will be given the choice to accept or reject non-essential
cookies via a cookie banner. You can also manage cookies through your browser settings.

5. HOW WE PROTECT YOUR DATA

We implement appropriate technical and organisational measures to safeguard your personal
data against unauthorised access, misuse, alteration, or loss. Data is encrypted where possible
and stored on secure servers (e.g., through Wix).

6. YOUR RIGHTS

Under the UK General Data Protection Regulation (UK GDPR), you have the right to:

  • Access the personal data we hold about you.

  • Request correction or deletion of your data.

  • Object to or restrict processing.

  • Withdraw consent at any time.

  • Request data portability.

To exercise these rights, contact: info@mathisart.co.uk

7. DATA RETENTION

We retain your personal data only for as long as necessary to:

  • Provide services

  • Maintain account history

  • Comply with legal obligations

When no longer needed, your data will be securely deleted or anonymised.

8. THIRD-PARTY SERVICES

We use the following third parties to deliver our services:

  • Wix Payments / PayPal – secure payment processing

  • Zoom – video conferencing platform for lessons

  • Social media platforms – where we manage public presence

Each service provider operates under its own privacy policy, which we encourage you to
review.

9. CHILDREN’S PRIVACY

Our services are designed for students aged 5 to 18, including those preparing for or re-sitting
GCSE examinations (ages 16–18).

For all learners up to the age of 18, verifiable parental consent is required before collecting or
storing any personal information.

We ensure data processing is transparent and safeguarding information is provided to both the
learner and, where appropriate, their parent or guardian.

Tutoring sessions may involve the collection of performance data or preferences to tailor
lessons.

​For students enrolled in specialist programmes such as 11+ preparation or GCSE re-sit
courses, we may collect and analyse performance data in greater detail to track progress and
identify areas for improvement. This information is used solely for educational purposes and
is not shared outside of the tutoring service.

10. SESSION RECORDINGS (If Applicable)

​Some tutoring sessions may be recorded for internal quality assurance or to provide lesson
playback for students. Parents (for under-18s) or the student (if aged 16–18) will be informed
in advance and may opt out. Recordings are stored securely and not shared publicly.

11. CHANGES TO THIS POLICY

We may update this Privacy Policy periodically. Changes will be posted on this page with the
updated date.

12. CONTACT INFORMATION

For any queries regarding your privacy or this policy:
Email: info@mathisart.co.uk

Terms and Conditions

1. INTRODUCTION

These Terms and Conditions govern your use of the Math is Art website and tutoring
services. By enrolling or using our services, you agree to comply with them.

2. SERVICES PROVIDED

Math is Art provides online maths tutoring through:

  • Live group lessons

  • Optional recorded sessions

  • Additional digital resources

Our services are available to students aged 5 to 18, from Key Stage 1 to Key Stage 5,
including those preparing for GCSE Maths or completing GCSE re-sits.

We also provide online tutoring for English at Key Stage 1 and Key Stage 2, helping younger
learners develop reading, writing, grammar, and comprehension skills in line with the UK
National Curriculum.

In addition, we offer targeted preparation for the 11+ entrance examinations in both Maths
and English, including practice papers, exam strategies, and skill-building to support entry
into selective schools.

3. ENROLMENT AND PAYMENT

Lessons are billed as a monthly membership, payable on the 1st of each month.

  • Tuition is set at £X per lesson, with Y lessons per week (as per price plan), scheduled
    during UK school term time (approximately 36–38 weeks per academic year).

  • The subscription payment is spread evenly across the academic year
    (September–July).

  • The monthly fee remains the same regardless of the number of teaching weeks in a
    month.

  • Payment must be made in full to access scheduled sessions.

  • New students may be offered a free “micro teach” session before committing.

  • Accepted payment methods: Wix Payments, PayPal, Bank Transfer, payment links
    and other approved gateways.

  • No lessons will be scheduled during school holidays (including half-terms, Christmas,
    Easter, and summer). The fixed monthly fee already accounts for these breaks.

  • Term dates will be provided in advance.

  • Notice must be given if you do not wish to continue into the next academic year.

4. CANCELLATIONS AND REFUNDS

  • You may cancel your membership at any time by contacting us before your next
    billing cycle.

  • No refunds will be issued for lessons already delivered.

  • Refunds for unused sessions may be granted at our sole discretion, where appropriate
    notice is given. Requests must be made in writing within 7 days of the missed session.

  • We are not obliged to provide refunds where a student fails to attend without notice.

5. USER RESPONSIBILITIES

  • Students must attend lessons punctually and follow tutor guidance.

  • Parents/carers are responsible for ensuring appropriate internet connection and
    devices.

  • Respectful conduct is mandatory in all sessions. We reserve the right to suspend or
    terminate access for any disruptive behaviour.

  • For specialist services such as 11+ preparation or intensive exam revision
    programmes, we may recommend additional practice outside of scheduled tutoring
    weeks. Parents and students will be advised of any extra resources or requirements in
    advance.

6. SAFE GUIDING & WORKING WITH MINORS

  • All tutors have enhanced DBS checks.

  • For all students up to the age of 18, verifiable parental consent is required before
    lessons commence.

7. SESSIONS RECORDINGS

Some sessions may be recorded to support learning and monitor quality. These will be:

  • Communicated in advance to parents (or students aged 16–18).

  • Stored securely.

  • Not shared without explicit consent.

  • You may opt out of recordings by notifying us via email.

8. INTELLECTUAL PROPERTY

All materials, including videos, worksheets, and lesson content, are the intellectual property
of Math is Art. You may not reproduce, share, or distribute any materials without prior
written permission or unless we expressly permit the use of said material.

9. LIMITATION OF LIABILITY

While we strive for excellence, educational outcomes depend on various factors. Math is Art
does not guarantee specific exam results or performance improvements. We are not liable for
any indirect or consequential loss from use of our services.

10. PRIVACY

Your personal data is handled as described in our Privacy Policy. By using our services, you
consent to this data handling.

11. CHANGES TO TERMS

We reserve the right to modify these Terms at any time. Changes will be posted on our
website with a new effective date.

12. GOVERNING LAW

These Terms are governed by the laws of England and Wales. Any disputes will be handled
under the jurisdiction of the English courts.

13. CONTACT

For questions about these Terms, please email: info@mathisart.co.uk

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